Business email setup essentials
Getting ready to use email on your own domain? These notes cover the basics. Your provider must confirm the actual server settings and available features.
Business email setup checklist
Start with your domain, where its DNS is managed, the addresses you want and the apps your team uses. Confirm service availability, mailbox limits and pricing before changing any records.
Discuss your setupMake sure you can access your domain settings and know which mailboxes you already use. Wait for the provider’s correct settings before changing email records. Never share your login details in an enquiry.
Connect your domain
Find where your domain’s DNS is managed and save a copy of its existing email records. Owning a domain does not automatically give you email hosting; you need to arrange that separately.
Domain preparationUnderstand MX, SPF, DKIM and DMARC
MX directs incoming mail. SPF lists allowed senders, DKIM signs messages and DMARC tells receiving servers how to handle failed checks. Your provider must supply the right values for your domain.
Authentication basicsChoose business email addresses
Choose a consistent format for individual addresses and clear names for roles such as sales or support. Decide who handles each one, then check whether aliases, forwarding or shared access are supported.
Address planningPrepare mobile and desktop access
List the apps and devices your team uses. Ask for supported protocols, server details and sign-in requirements. Do not share passwords in an enquiry form.
Client preparationPlan a mailbox migration
List your existing mailboxes, stored messages and contacts. Before switching providers, agree what will move, how backups will work and whether there may be downtime. This website does not automate migration.
Migration planningNeed guidance for your domain?
Tell us about your domain, current provider and the mailboxes you need. We can then discuss availability and next steps.